Like with Folders, you can create your own categories, though you can assign categories only by selecting the message and using the pull-down menu from the Commands bar. When those messages arrive, will detect them and automatically tag them with the appropriate category. Microsoft has added default categories for messages with attachments and those with a shipping tracking number. Clicking on a category, though, shows only the messages assigned to it. So even when you assign a message to category it will remain in your inbox. Instead of acting as separate folders, categories are ways to classify messages by their content. Default folders include Junk, Sent, and Drafts, but you can create as many folders as you'd like.Ĭategories work differently.
You can add e-mails to a folder through drag and drop or by selecting the e-mail and using the Move to pull-down menu from the Commands bar. When you move a file to a folder it removes it from the inbox, just like if you took a paper file from your desk and stored it in a drawer. 's Folders feature is similar to that on other popular e-mail services. Though officially the menu isn't an "Instant Action" feature, it's another way to organize a message without using the Commands bar. Mousing over the sender's name shows a pop-up menu with commands for sending an e-mail to the contact, scheduling a cleanup (see the last step), finding all e-mails from the sender, moving those messages, or deleting them completely. Take note, though, that you can see only three icons at one time. If you'd like, you can add more icons from the Settings menu including moving the message to a folder and marking it as junk.
#HOW TO CATEGORIZE EMAILS IN OUTLOOK 2010 FREE#
What's more, by hiding the icons until you need them, Microsoft keeps the interface clean and free of clutter. You can perform the same actions with the Commands bar at the top of the screen, but the Instant Action icons save you a few clicks. These "Instant Action" controls let you you delete a message, mark it as unread, or flag it for review (the latter action moves it to the top of your inbox). When you mouse over an e-mail, three gray icons will appear between the sender's name and the subject field. Below I'll discuss five ways to manage your messages and keep your inbox neat and tidy. And fortunately, covers all the basics and more. To be anywhere near useful, an e-mail service should offer plenty of ways to organize your messages. In fact, more than a million users have signed up already. As I said in my First Take, it's a great alternative to Gmail and definitely worth switching to for existing Hotmail or users. Intended to eventually replace the increasingly antiquated Hotmail, the free service brings a minimalist user interface, social media, and Skydrive integration, and a slew of features. Microsoft yesterday released the preview of its new browser-based e-mail service,.
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